PUBLIC ADMINISTRATION REFORM

HR Analyst (Organizational Capacity Building)(Cat. 2)

1. Objective(s) and linkages to Reforms

A Reform Support Team (RST) at the Ministry of Infrastructure of Ukraine (MoI) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis by the donors that provides targeted technical support and assists in the design and implementation of priority reforms. The RST will assist in filling the capacity gaps in the design and implementation of priority reform strategies and programs, while strengthening links and partnerships between the Ministry ́s priorities and relevant donor support. 

RST is funded through the EBRD-managed Ukraine Multi-Donor Fund, in which the EU is the largest donor. The contributors are: Denmark, Finland, France, Germany, Italy, Japan, Netherlands, Norway, Poland, Sweden, Switzerland, the United Kingdom, the United States of America and the European Union, the largest donor.

The RSTs operate against the background of the wider Public Administration Reform (PAR) effort
spearheaded by the European Union.

The HR Analyst (Organizational Capacity Building) will focus on the analysis of the current HR-processes of MoI, development of the recommendations for the improvement of the internal organizational processes of MoI for strengthening the interactions between structural units. The HR Analyst (Organizational Capacity Building) will work within the Public Administration Reform unit is RST jointly with Senior Project Manager (PAR) and Junior Project Manager (PAR).

2. Duration and proposed timeframe:

Total duration of current assignment is till 30 April, 2021. Subject to the availability of funding, the
performance of the selected consultant and the specific needs of the RST, this appointment may
be extended.

3. Main Duties and Responsibilities:

− Assistance in conducting functional surveys and organizational capacity assessment of theMinistry

− Investigation of existing business processes of the Ministry and formulating recommendationsfor optimization

− Providing recommendations on the improvement of the organizational structure− Assistance in development of HR strategy of the Ministry and implementation of HRMIS

− Assistance in improving the IT infrastructure in the Ministry (developing recommendations,mapping)

− Providing proposition for improvement of e-government processes and services− Other responsibilities as assigned by the Director

4. Main Anticipated Deliverables:

− Provided assistance in the development of organizational capacity of MoI
− Supported analysis and improvement of HR business processes in line with the requirements
of the Civil Service law and its secondary legislation
− Supported development and adoption of MoI HR Strategy and the relevant Action plan
− Supported developing the requirements, recruitment and selection processes
− Supported analysis and improvement of MoI’s internal processes as part of the
implementation of the new policy and decision-making framework under the PAR Strategy
− Supported formalization of relevant improvements of internal processes via amendments to
current internal orders or adoption of new ones
− Supported improvement of the e-government processes and services, IT infrastructure in MoI
and implementation of HRMIS

5. Qualifications, Skills and Experience

5.1 Qualifications and skills:

− At least a Bachelor’s degree, preferably in management/international
relations/communications/analysis
− PC literacy (advanced PowerPoint, Project, Excel, Word; Visio is an asset)
− Thorough understanding of project management phases, techniques and tools
− Fluency in English and Ukrainian
5.2 General professional experience:

− 5 years of general professional experience

5.3 Specific professional experience:
− Minimum 3 years in HR or business analysis (preferably 5 years)
− Working with the complex multidisciplinary teams
− Experience in developing HR policies, strategies, functional analysis
− Familiarity with the reform agenda in Ukraine and public sector functioning
− Good understanding of public service functioning

6. Assignment Value

The proposed RST Member Gross pay range for Category 2 positions is EUR 800 – 1,400. The exact rate will be made by the Recruitment Committee comprised of representatives of the Ministry of Infrastructure of Ukraine and international donors.

The funding source of this assignment is the EBRD-Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA). Contributors to the MDA are Denmark, Finland, France, Germany, Italy, Japan, the Netherlands, Norway, Poland, Sweden, Switzerland, the United Kingdom, the United States and the European Union, the largest donor.

Please note selection and contracting will be subject to the availability of funding.

7. Submissions

Submissions must be prepared in English only and delivered electronically by 7 September
2020, 11:59 p.m. to the following address: hr.rst.miu@gmail.com.

All submissions must include:

- Filled Application Form (please find it the position announcement)
- At least one professional reference letter (from the past supervisor / manager)
- Applicant’s CV
- Expected salary range (for information only)
Only complete submissions, containing the above, can be considered. Selected applicants will be
invited to the interview.

8. Selection Procedure
Following the evaluation of all applications received, selected candidates will be invited to a brief written test in Ministry of Infrastructure of Ukraine (Peremohy ave, 14) covering both general and technical questions in both English and Ukrainian. Short-listed candidates will be invited to interview. The successful candidate will be required to provide a written professional reference (original in English, or Ukrainian with English translation) together with the contact details for two further referees who can attest to the professional and/or educational background of the candidate. Successful reference check will be a pre-condition to contracting.